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Billing Coordinator

Job Summary & Objectives:
Responsibilities include providing comprehensive billing support to assigned attorneys.

Duties and Primary Responsibilities:
- Editing and finalizing invoices for assigned attorneys to ensure that invoices are accurate and compliant with client guidelines.
- Editing time and cost entries, transfers on proformas, completing invoices in a timely manner and emailing/mailing all invoices.
- Responsible for submitting invoices to various e-billing vendors, in addition to addressing rejection notices, inputting timekeepers, rates, budgets, accruals
- Preparation of reports concerning billing and collections; research and reconcile cash application issues when necessary;
- Review Client Guidelines and work directly with Client Services Department to ensure proper set up of matters.

Desired Education:
High school diploma

Desired Job Experience:

4 years of legal or professional services billing experience.

Qualifications:
- Must be able to troubleshoot problems, interact with attorneys and proactively address unbilled time and costs in addition to accounts receivable issues.
- E-Billing experience
- Experience with 3E and E-Billing Hub preferred
- Excellent communication and analytical skills along with the ability to multi-task in a busy team environment.
- Strong sense of client services and a willingness to accept new challenges and responsibilities. Well organized, detail oriented and be able to effectively prioritize work.



Communities in Schools Internship

CIS Internship

Conflicts Manager

Job Summary & Objectives:
The Conflicts Manager is responsible for facilitating the processing of conflict search requests and resolution, in conjunction with the Office of General Counsel. The Conflicts Manager supports the Director of Client Intake and Conflicts by overseeing the Conflicts Attorneys and staff, conducting or facilitating lateral conflicts analysis, and resolving conflict search results in a timely manner. The Manager oversees and mentors Conflicts Attorneys and staff by providing guidance with respect to analyzing and resolving potential conflicts of interest for new client/matter intake and lateral attorney hiring. The Conflicts Manager works with senior management and Firm attorneys on conflicts-related projects as needed, including but not limited to suggesting ways to improve reporting conflict results, clearing lateral partner candidates and ensuring that the conflicts team provides excellent customer service.

Duties and Primary Responsibilities:
- Works with the Director of Client Intake and Conflicts and selected attorneys to identify and resolve conflicts.
- Oversees the conflicts team to make sure work is progressing in a timely fashion so that the client/matter intake process can proceed in a timely fashion.
- Assists in the preparation of waivers and draft engagement letters where applicable.
- Reviews Outside Counsel Guidelines for implementation to Intapp Terms.
- Keeps the Director of Client Intake and Conflicts informed of and updated on all matters requiring special attention.
- Develops new initiatives and modifies the conflicts department workflow to meet the changing needs of the Firm.
- Works closely with the Director of Client Intake and Conflicts to implement procedures, processes and discuss strategies to ensure compliance with Conflicts Policies as established by Firm leadership.
- Prepares and develops materials to train Firm attorneys and personnel on conflicts applications and reports.
- Continually monitors the needs of the Conflicts Department and makes staffing recommendations to the Director of Client Intake and Conflicts.
- Participates in the interviewing, hiring and annual performance evaluation process of the Conflicts team.
- Consults with Human Resources to resolve employee relations issues and handles disciplinary actions as needed.

Education
- Juris Doctor degree preferred
- 5+ years of conflicts experience required
- 2+ years of law firm management experience in a firm of 200+ attorneys required
- Demonstrated knowledge of conflict of interest fundamentals

Communication Skills
- Must possess strong communication skills, including ability to communicate clearly and precisely in both written and oral form with attorneys, staff and clients

Computer Skills
- Microsoft Office Suite, Outlook, and Excel
- Elite, Intapp Open software, Dun & Bradstreet and Avention experience a plus

Skills

- Proven ability to manage and mentor a diverse staff
- Ability to exercise good judgment
- Ability to work independently as well as with a team
- Excellent organizational, analytical and written skills
- Close attention to detail and ability to ensure accuracy at all times
- Ability to work on complex matters in a fast-paced and high pressure environment
- Ability to work with and handle confidential matters, and maintain confidentiality

Work Environment
- High pressure
- Deadline driven
- Accuracy is essential with no margins for error
 



Facilities Coordinator


Foreign Filing Specialist

Seeking candidate experienced in intellectual property foreign filing prosecution. Ability to prepare and file PCT and foreign patent applications including related formality requirements necessary. Experience with monitoring, maintaining and clearing foreign patent dockets required.

Qualifications:
- 2-3 years of foreign filing experience preferred. Qualified candidates will possess the ability to work in a deadline-driven and fast paced environment; ability to work in a team; and good oral and written communication skills.
- Knowledge of foreign patent rules and regulations
- Knowledge of or prior exposure to the payment of annuities and maintenance fees helpful


General Application

 

We will maintain a copy of your resume on file in the event a suitable opportunity should arise.


Human Resources Assistant

Job Summary & Objectives:
Under the overall direction of the Chief Human Resources Officer in Washington, D.C., provides administrative and clerical assistance to the CHRO and members of the firm-wide Human Resources Department, serving as a positive and customer-services oriented Human Resources representative in interactions with department members, employees and partners within the firm.

Duties and Primary Responsibilities:
- Support administrative needs of the Chief Human Resources Officer, including scanning of documents, preparation of files, sending documents by email and otherwise, and making travel arrangements
- Draft correspondence and edit documents
- Prepare PowerPoint presentations, including extrapolating statistical information from HR reports to present data in a meaningful and thoughtful manner
- Coordinate and schedule meetings, including reservation of conference rooms
- Enter and monitor attendance at training sessions, using on-line scheduling and tracking software
- Enter and file expense reports for department members using automated firm expense-reporting software
- Create and maintain departmental files
- Proof and edit firmwide communication materials drafted by department members
- Input data into HR system as requested by departmental members, validate information and run existing reports as needed
- Monitor HR mailbox and route inquiries to appropriate HR team member as appropriate
- Support recruiting, operations, benefits and professional development team members within HR in regard to their needs during various project cycles and throughout the year
- Serve as point person for the set up and maintenance of project management system for the HR team, using project management software, and assist in keeping the HR team on track throughout the year
- Serve as positive and helpful ambassador of the HR department

Education:
- High school diploma required; four year college degree strongly preferred, with degrees in management/human resources desirable

Computer Skills:
- Strong proficiency in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

Other Qualifications:
- Ability to quickly learn and adapt to a variety of technology systems
- Exceptional organizational skills and ability to multi-task and prioritize appropriately
- Close attention to detail
- Excellent written and oral communication skills
- Strong interpersonal skills and ability to work independently, as well as collaboratively in a team-oriented environment
- Ability to maintain confidentiality of information and to conduct oneself professionally
- Strong interest in Human Resources and developing knowledge and experience in the various aspects of human resources


IP Docketing Specialist

Essential Functions:
 
Review and docket all incoming and outgoing correspondence and all incoming and outgoing transferred files; ensure that applicable deadlines and information is relayed to the appropriate attorneys; maintain docket listings for all upcoming deadlines, provide timely docket reports and clear docket on a daily basis; and other duties as assigned.

Tasks Performed:
 
Receive, open, and review all incoming mail. Review all correspondence pertaining to IP prosecution and enter all due dates contained in incoming correspondence, including faxes and emails, into the docketing system; coordinate with attorneys/staff to ensure that all deadlines are met; open new matters and input records into database for both foreign and domestic patent and trademark cases; and process requests to transfer cases in and out of the Firm, including updating database.
Desired Education:   High School Diploma or equivalent

Desired Job Experience:   Minimum of eight (8) years of patent and trademark, domestic, and foreign docketing experience

Other Qualifications:
 
Knowledge of IP docketing system, MDC/IP Master preferred; strong communication skills; knowledge of both foreign and domestic patent and trademark prosecution rules; ability to multi task and strong attention to detail; and excellent organizational and project management skills required.

Minimum Physical Requirements:
Long periods of sitting required, use of hands and fingers to type, long periods of looking at computer monitor, and ability to lift case files, up to 10 pounds.

IP Paralegal


IP Projects Assistant

Tasks Performed:

Written and oral communication with clients.

Written and oral communication with foreign associates and PCT Office.

 

Essential Functions:

Corresponds with clients and foreign associates regarding US and foreign patent applications and related formality requirements.

 

Desired Education:

High School Diploma or equivalent

 

Job Experience:

IP experience preferred.



New Business Intake Specialsit

Duties and Primary Responsibilities:
- Maintains efficient workflow of new business intake process
- Analyses and reviews new business intake forms for quality and completeness
 - Researches corporate history of clients and related parties using corporate databases such as Dun and Bradstreet, Avention, Hoovers and other online resources
- Performs additional conflict searches for prospective clients and related parties by using Intapp Open conflicts database
- Examines and reviews engagement letters for accuracy and confirms consistency with standards established by the Office of General Counsel
- Works with Senior Manager of New Business Intake and Conflicts and other Conflicts Analysts to identify risks, adversities to clients and other policy issues that emerge in new business
- Provides excellent and timely customer service to all Firm attorneys and personnel
- Must be task oriented and flexible with respect to overtime throughout the work week, weekends, and in some cases holidays
- Must be readily available if and when emergencies arise
- The employee may be asked to perform additional duties not listed in the job description but as they relate to New Business Intake or Conflicts

Education:
- College degree and three or more years of progressive experience in New Business Intake, Conflicts or a related field in law firms
- Candidates with a JD will be prioritized
- Candidates with a Paralegal Certificate are a plus

Communication Skills:
- Must possess the ability to regularly communicate in both written and verbal form with attorneys, staff and clients

Computer Skills:

- Microsoft Office Suite, Outlook, and Excel; Elite and Intapp Open software experience a plus

Skills:
- Possess a working knowledge of Dun and Bradstreet, Hoovers, Lexis/Westlaw, Pacer, Avention and is able to interpret the data produced by those systems
- Knowledge of conflict of interest principles in order to define relationships and related parties
- Exercise good judgment to determine if issues should be escalated to the Senior Manager of New Business Intake and Conflicts
- Ability to work independently as well as with a team
- Must possess excellent organizational, analytical and written skills
- Must possess extreme attention to detail
- Ability to work on complex matters in a fast-paced and high pressure environment
- Ability to work with and handle confidential matters
- Ability to perform essential functions with a reasonable accommodation

Work Environment:
- High pressure
- Deadline driven



Paralegal

Tasks Performed:

Conducts legal and factual research.

Prepares written material on research results.

Drafts legal documents for attorney review.

Organizes and summarizes documents.

Prepares court filings.

Performs computer assisted research.

Prepares legal forms such as subpoenas, taxreturns, securities filings and other government forms.

Essential Functions: Provides assistance attrial.

Prepares legal documents.

Provides proof-reading and factual review oflegal documents.

Cite checking.

Conducts factual investigations related tolegal matters.

Assists in due diligence review.

Manages documents relevant to legal proceedingsor transactions.

Reviews documents for appropriateclassification (e.g. Attorney Client Privileged protected documents).

Minimum Physical Requirements:

Ability to sit, stand, hear and read.

Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions

Desired Education:

Paralegal Certification or Bachelor’s Degree orequivalent work experience.

Other Qualifications:

Able to analyze.

Able to synthesize complex or diverseinformation.

Able to collect and research data.

Demonstrated attention to detail.

Able to identify andresolve problems in a timely manner.



Paralegal

Paralegal

Receptionist


Temp Litigation Assistant