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Accounts Receivable Specialist

Specific Tasks

  • Learn the collection system, Star*Collect and the financial system, 3E to handle a portfolio of clients making client calls as needed

  • Responsible for sending monthly statements to clients

  • Attend billing meetings to review attorneys A/R and WIP and handle requests such as write-offs, invoices, statements and investigations and documenting the  accounts

  • Investigate discrepancies between customer invoices and customer payments

  • Understand reporting systems such as View 360 and SAP InfoView. Understand realization concepts

  • Review new matters coming into the firm. Check for unbilled time, outstanding accounts receivable and consistency of fee arrangement with previous matters

  • Run D&B reports as needed

  • Responsible for maintaining accurate and current customer A/P contacts, emails and phone numbers in Star*Collect

  • Responsible for accurate coding of clients in Star*Collect to ensure accuracy of reporting done by Credit & Collections Director

     

    Required Experienced

  • Minimum of five years in a professional services environment. Law firm experience preferred.

  • Excellent oral and written communication skills needed and must be able to communicate well with all levels of management, clients and staff.

  • Be proficient in Excel and other general computer programs and have solid basic math skills

  • Organized and able to work alone and as part of a team

  • Bachelor’s degree from a four year college or university preferred



Administrator


Facilities Coordinator


General Application

 

We will maintain a copy of your resume on file in the event a suitable opportunity should arise.


Hospitality Coordinator

 

Duties and Primary Responsibilities:

  • Transport meals and associated items to conference rooms or offices.
  • Clean up conference room after event to ensure no food, plates, beverages or other debris remain behind.
  • Consult with Blank Rome employee about any meal or head count changes prior to event.
  • Inspect final arrangements with the Blank Rome employee to ensure satisfaction.
  • Submit orders for coffee station and paper supplies.
  • Ensure that all coffee makers, ice machines, refrigerators and microwaves are in good working order.
  • Communicate with on site manager.
  • Maintain all coffee station pars with replenishing of coffee product, tea, cups, napkins, lids, creamers, etc.
  • Clean and organize all coffee stations on a daily basis.
  • Ensure all dairy products are within date, clean and organize coffee station refrigerators on a weekly basis.

 

Education

  • High School diploma or equivalent.

    Experience

  • Minimum one year of Hospitality or customer service focused position required.
  • Communication Skills

  • Ability to communicate and function effectively in a diverse, multi-cultural environment.

    Computer Skills

  • Microsoft Office Suite.

    Skills

  • Must be able to understand verbal and written instructions.
  • Must be able to reason and make sound judgment.
  • Must have the ability to perform all competencies within the required time frames.
  • Must possess good basic mathematic skills.

    Competencies:

  • Customer Service
  • Communication
  • Time Management

    Work Environment

  • High pressure
  • Deadline driven

 

Physical Demands

  • Navigating through the office
  • Ability to lift and move up to 50 lbs.

 



IP Docketing Specialist

Essential Functions:
 
Review and docket all incoming and outgoing correspondence and all incoming and outgoing transferred files; ensure that applicable deadlines and information is relayed to the appropriate attorneys; maintain docket listings for all upcoming deadlines, provide timely docket reports and clear docket on a daily basis; and other duties as assigned.

Tasks Performed:
 
Receive, open, and review all incoming mail. Review all correspondence pertaining to IP prosecution and enter all due dates contained in incoming correspondence, including faxes and emails, into the docketing system; coordinate with attorneys/staff to ensure that all deadlines are met; open new matters and input records into database for both foreign and domestic patent and trademark cases; and process requests to transfer cases in and out of the Firm, including updating database.
Desired Education:   High School Diploma or equivalent

Desired Job Experience:   Minimum of eight (8) years of patent and trademark, domestic, and foreign docketing experience

Other Qualifications:
 
Knowledge of IP docketing system, MDC/IP Master preferred; strong communication skills; knowledge of both foreign and domestic patent and trademark prosecution rules; ability to multi task and strong attention to detail; and excellent organizational and project management skills required.

Minimum Physical Requirements:
Long periods of sitting required, use of hands and fingers to type, long periods of looking at computer monitor, and ability to lift case files, up to 10 pounds.

IP Paralegal


New Business Intake Conflicts Analyst

Duties and Primary Responsibilities:

  • Maintains efficient workflow of new business intake process
  • Analyses and reviews new business intake forms for quality and completeness
  • Researches corporate history of clients and related parties using corporate databases such as Dun and Bradstreet, Avention, Hoovers and other online resources
  • Performs additional conflict searches for prospective clients and related parties by using Intapp Open conflicts database
  • Examines and reviews engagement letters for accuracy and confirms consistency with standards established by the Office of General Counsel
  • Works with Senior Manager of New Business Intake and Conflicts and other Conflicts Analysts to identify risks, adversities to clients and other policy issues that emerge in new business
  • Provides excellent and timely customer service to all Firm attorneys and personnel
  • Must be task oriented and flexible with respect to overtime throughout the work week, weekends, and in some cases holidays
  • Must be readily available if and when emergencies arise
  • The employee may be asked to perform additional duties not listed in the job description but as they relate to New Business Intake or Conflicts

Education

  • College degree and three or more years of progressive experience in New Business Intake, Conflicts or a related field in law firms
    • Candidates with a JD will be prioritized
    • Candidates with a Paralegal Certificate are a plus

Communication Skills

  • Must possess the ability to regularly communicate in both written and verbal form with attorneys, staff and clients

Computer Skills

  • Microsoft Office Suite, Outlook, and Excel; Elite and Intapp Open software experience a plus

Skills

  • Possess a working knowledge of Dun and Bradstreet, Hoovers, Lexis/Westlaw, Pacer, Avention and is able to interpret the data produced by those systems
  • Knowledge of conflict of interest principles in order to define relationships and related parties
  • Exercise good judgment to determine if issues should be escalated to the Senior Manager of New Business Intake and Conflicts
  • Ability to work independently as well as with a team
  • Must possess excellent organizational, analytical and written skills
  • Must possess extreme attention to detail
  • Ability to work on complex matters in a fast-paced and high pressure environment
  • Ability to work with and handle confidential matters
  • Ability to perform essential functions with a reasonable accommodation

Work Environment

  • High pressure
  • Deadline driven

 


Paralegal

Paralegal

Professional Assistant


Professional Assistant

Duties:

  • Creates, edits, formats and proofreads documents.

  • Prepares legal documents for eFiling and filing via PACER.

  • Communicates to and on behalf of his or her attorney using Firm technology.

  • Prepares new client matter request packet and coordinates approval; coordinates conflict search processes; prepares retainer letters.

  • Enters, tracks and coordinates new client/matter information.

  • Reviews and edits bills according to client billing arrangements.

  • Edits and coordinates client pitches with Marketing Department.

  • Maintains InterAction and/or Extranet data.

  • Maintains electronic and paper files in accordance with Firm guidelines.

  • Maintains and monitors attorney calendars.

  • Coordinates and/or books travel arrangements.

  • Prepares, tracks and maintains attorney expenses in Chrome River.

  • Organizes and coordinates conference calls and client meetings.

Education

  • Minimum Level:  High school diploma

  • Preferred:  Associate degree

Experience

  • Minimum Level:  5+ years of legal secretarial experience
  • Preferred:  10+ years of legal secretarial experience

 

Communication Skills

  • Minimum Level:  Speaks and writes English clearly and succinctly

  • Preferred:  Able to draft correspondence

 

Math Skills

  • Minimum Level:  Business Level Math

  • Preferred: N/A

     

Computer Skills

  • Minimum Level:  Microsoft Office Suite; Chrome River; InterAction; Carpe Diem

  • Advanced:   Troubleshoots technology issues

     

Reasoning Ability

  • Minimum Level:   Logical thinking

  • Advanced:  Conceptual thinking—understanding how one unique problem set is similar to another

     

Supervisory/Management Skills

  • Basic:  None

     

Certificates & Licenses

  • Basic:  None

  • Preferred:  Notary Public

Competencies:

  • Attorney/Client Service

  • Business Focus

  • Communication

  • Professional Demeanor

  • Relationships

  • Teamwork

  • Technical Skills

Work Environment

  • High pressure

  • Deadline driven

  • Open-work space

Physical Demands

While performing the duties of this position, the Professional Assistant will need to regularly move around the office and occasionally stand to use copiers, scanners or other pieces of equipment for a protracted period of time.  The Professional Assistant must be able to sit for long periods of time and type on a keyboard.  The Professional Assistant must be able to receive detailed information through oral and written communication.  The Professional Assistant is required to have close visual acuity to use a computer monitor, read, create, proofread and transcribe documents.  The Professional Assistant must be able to exchange information and receive instructions via phone and email.  On occasion, the Professional Assistant may need to lift files or move boxes of files weighing up to 15 lbs. and on a regular basis may need to push/pull file drawers and file folders of 2-5 lbs


Receptionist


Temp Litigation Assistant